If a request is denied, a written statement shall be provided to the requestor of the specific exemption authorizing the withholding of the record (or part) and a brief explanation of how the exemption applies to the record withheld. Request a deposit before duplication of records.Determine whether any of the records are exempt from disclosure.Notify persons or agencies affected by the request.Locate and assemble the records requested.Request clarification of an unclear request.Providing the record(s), or the disclosable portion(s) of the records, for inspection and/or copying of the record after payment of any applicable fees.Īcknowledging receipt of the request and providing a reasonable estimate of the time necessary to respond based on the need to:.The City will respond to a request for public records within five business days of receipt ( RCW 42.56.520). Visit the Public Records Request Center by clicking the button below. Keep in mind that a question or request for information only is not a request for a record. The City of Spokane provides access to existing public records in its possession but is not required to collect information or organize data to create a record not existing at the time of the request. The more precisely you can identify the record(s) you seek, the more responsive the City can be. The City may require further information to establish if disclosure would violate certain provisions of law. However, specific information may be necessary to process your request. In most cases, you do not have to explain why you want the records. You are entitled to access public records, under reasonable conditions, and copies of those records can be provided upon paying copying costs. The City of Spokane provides access to public records under the provisions of the Washington State Public Disclosure Act ( RCW 42.56).Īll records maintained by the City of Spokane are available for public inspection unless specifically exempted by law. It is the role of the Records Officer to provide public access to current, as well as historical, documents. Pursuant to SMC 3.01A.235, the City Clerk acts as the City of Spokane Records Officer. Please see the City’s Novel Coronavirus (COVID-19) page to learn more about current closures and news. Due to evolving events surrounding the Coronavirus situation, we may be unable to provide requestors an initial response within five business days. Note: The Governor’s Proclamation pertaining to the Public Records Act temporarily suspends the requirement for agencies to respond within five business days to public records requests. Spokane Falls Blvd., Spokane, WA 99201-3342. In the alternative, requests for records can be emailed to or sent via U.S. It is preferred that requests be made through the online portal. To request City of Spokane (general records and police records), please utilize the City of Spokane online Public Records portal (GovQA).
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